Replace rigid IVR menus with an AI receptionist that understands what callers need and routes them to the right department with full context, deploy from a pre-configured template in minutes.
The Multi-Department Router template creates a digital receptionist that replaces traditional IVR trees with natural conversation. It greets callers, identifies whether they need sales, billing, or support, collects relevant context, and warm-transfers them to the right team, so they never have to repeat themselves.
Built for any business with multiple departments that handles inbound calls, this template eliminates the frustration of nested phone menus and misrouted calls. It works as a 24/7 front desk that always gets callers to the right place on the first try.
The template comes pre-configured with three department transfer targets (sales, billing, support), office hours awareness, and context-preserving warm transfers.
Understands caller requests in plain language instead of forcing them through numbered menu options.
Collects relevant details before transferring so the receiving agent has full context and the caller does not repeat themselves.
Pre-configured with sales, billing, and support transfer targets. Add or remove departments by editing the transfer tool.
Answers common questions like business hours and location without needing a transfer, reducing unnecessary call volume.
5 minutes
A Telnyx account with a phone number.
Sign in to your Telnyx account. Navigate to AI Assistants, click Create New Assistant, and select Multi-Department Router from the Customer Service & Routing category.
Update the company name and office hours in the dynamic variables. Customize the greeting to match your brand voice.
Replace the placeholder phone numbers for Sales, Billing, and Support with your real department lines. Add or remove transfer targets as needed.
Update the instructions with your business hours, location, parking information, and other frequently asked questions so the AI can answer without transferring.
Run test calls for each department routing scenario. Verify transfers land correctly and context is passed through. Assign your main inbound number and go live.
Thanks for calling your company. This is Emma at the front desk. I can route you to sales, billing, support, or answer basics like hours. Who would you like to talk to?
Start with your three highest-volume departments. You can add more transfer targets later as you see which requests the AI is handling.
Start with your three highest-volume departments. You can add more transfer targets later as you see which requests the AI is handling.
Configure different routing for after-hours calls, take messages, offer callbacks, or route to an on-call team.
Configure different routing for after-hours calls, take messages, offer callbacks, or route to an on-call team.
Use Telnyx Insights to track which calls get transferred to the wrong department and refine the AI instructions accordingly.
Use Telnyx Insights to track which calls get transferred to the wrong department and refine the AI instructions accordingly.
