Confirm event attendance and manage registrations with an AI voice agent that calls attendees, handles date changes, and reduces no-shows.
The Event & Webinar Reminder template creates an outbound AI agent that calls registered attendees to confirm their attendance. It handles confirmations, unregistrations, and date changes via webhook integrations.
Designed for event organizers, marketing teams, and training companies that need to maximize attendance and manage last-minute changes, this template automates the pre-event outreach.
The template comes pre-configured with confirmattendant, unregisterattendant, and change_registration webhook tools, plus dynamic variables for event name, date, time, and timezone.
Calls registered attendees to confirm they will attend the event or webinar.
Processes cancellations with reason collection via webhook.
Handles registration transfers to alternate event dates when attendees need to reschedule.
Dynamic variables for event name, date, time, timezone, and alternate dates.
5 minutes
A Telnyx account with a phone number.
Sign in to your Telnyx account. Navigate to AI Assistants, click Create New Assistant, and select Event / Webinar Reminder from the Scheduling & Booking category.
Update dynamic variables with your event name, date, time, timezone, and any alternate dates.
Replace webhook URLs with your event platform API endpoints for confirmation, cancellation, and changes.
Update instructions with event-specific details, preparation requirements, and access information.
Run test reminder calls to verify confirmation, cancellation, and date change flows.
Hi, this is a reminder about the upcoming event you registered for. I just want to confirm you are still planning to attend.
Call 48-72 hours before the event for optimal confirmation rates.
Call 48-72 hours before the event for optimal confirmation rates.
Add joining instructions, venue directions, or webinar links to the conversation.
Add joining instructions, venue directions, or webinar links to the conversation.
Monitor confirmation vs cancellation rates to forecast attendance accurately.
Monitor confirmation vs cancellation rates to forecast attendance accurately.
